Group study room booking

Please contact VGU Library Technician for any questions that aren’t answered here.


Making/Altering Meetings

Status of a room

How do I login?

The VGU Library roombooking system using LDAP to login,this means that you login with the same username and password as you use for getting email e.g. studentID and MyPassword. The username not include the suffix of your email.

Why can’t I delete/alter a meeting?

In order to delete or alter a meeting, you must be logged in as the same person that made the meeting. Contact to the VGU Library to have it deleted or changed.

How do I create a meeting?

Clicking on the desired time brings you into the booking screen. Fill in the details and click “Save”.

Instead of clicking on the desired time you can select a time range and also a room or day range by dragging the cursor over a group of cells in the day or week views. When the mouse is released you will be taken to the booking screen and the time slots and the room or day range will have been filled in for you.

How do I delete one instance of a recurring meeting?

Select the day/room/time that you want to delete and select Delete Entry.

My meeting failed to be created because of too many entries!

No meeting can create more than 365 entries.

What happens if multiple people schedule the same meeting?

The short answer is: The first person to click on the Submit button wins.

Status of a room in 2 difference colors Already booked and Available

By default, The Library defines two status for a room with a Time shift. Already booked means that the room is not available for booking at the time shift. If user want to use that room, you can booking for other time shift. An Available status with no background color and not contain a title, user can book this room.